ࡱ> 574` bjbj .,FFFFFFFZ>>>> J$Z\zzzzzUUU$hzFcUUccFFzzcFzFzcFFzn `ߕ>y,0\CZF(U0"UUUUUU\ccccZZZ >ZZZ>ZZZFFFFFF ˾ý Job Description Job Title: OFFICE MANAGER Department: ABC Department Reports To: CHAIR, ABC Department FLSA Status: Non-Exempt Prepared By: Jane Smith Prepared Date: January 1, 2004 Approved By: John Brown Approved Date: January 21, 2005 Summary Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials by performing the following duties. (50 words or less) Essential Duties and Responsibilities include the following. Other duties may be assigned. (this part could be in 3 different parts daily duties, periodic i.e. weekly, monthly, quarterly, biweekly, etc, and irregular i.e. occasional duties) Manages supervisor's calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible. Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings. Monitors and directs recording of company stock issues and transfers. Acts as CUSTODIAN of corporate documents and records. Directs preparation and filing of corporate legal documents with government agencies to conform with statutes. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Supervisory Responsibilities Directly supervises 2-6 student employees as office workers and support staff for special needs students. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Competencies Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Fifth year college or university program certificate; or two to four years related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills Certificates, Licenses, Registrations Other Skills and Abilities Must feel and act comfortably with all the people who interact with this office: students, faculty, and staff. Must have a warm and friendly personality. Must be willing to help "clients" according to their needs. Must be willing to train and supervise students, and also interact on a professional level with faculty and staff. Must be a team player and fit comfortably with the office atmosphere and philosophy of advocacy. Other Qualifications Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, and ability to adjust focus. Equipment/Software Used e.g. computer, Excel, Microsoft, etc Relationships Contacts Positions of coworkers, public, etc that you come in contact with in the course of your work and the amount of time used in contact use words like daily, hourly, weekly, regularly, etc Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 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